Deposit report and deposit reconciliation

After having made your deposits into your client account you need to produce your deposit report and do your deposit reconciliation (closing your deposit batch). Please note that your EFT Deposit will show on your Deposit Report with no Deposit Source and with an effective date one day after the deposit date. EFT Deposit will now show on your Deposit Reconciliation, as it is PEAK that will reconcile the deposit with the confirmation of money received with our bank.

Purchases will not be allowed in the same day as EFT Deposit. Please refer to the Effective Date on your Deposit Report.

Deposit Report:

Go to the Report Manager. The Category of report will be Accounting and Audit Reports, and the name of the report will be Deposit Report.

Make sure to populate the Dealer Code (7682) by clicking on the proper tab or changing it for 3501.

We do recommend that you click on the User ID tab and register your name before submitting your report for creation, otherwise you will see all the deposit made for that specific day by all the persons having access to your clients (i.e. PEAK Head Office, your assistant, etc…).

After generating your Report, review it and proceed to the Deposit Reconciliation.

Deposit Reconciliation (Closing deposit batch):

Access the Action drop-down menu, within your Report Manager screen, and pick Deposit Reconciliation. This will bring up the following screen:

Call up by Batch status for Open item by clicking on the Search button, as the Batch is not closed yet.

The total amount on the screen should match your report and the total of all the cheques you have in hand. Click on the bullet on the left side of the screen and click on the Trial Balance button that will be available at that time.

The following screen will appear simply click on confirm.

Upon appearance of the following screen just close the item.

Call up by Batch status for Trial Balance item by clicking on the Search button, as the Batch is pre-closed.

Click on the bullet on the left side of the screen and click on the TB Close button.

Assign a new deposit number, in blue on the screen and click on the OK button.
Again, a new screen will prompt you that the deposit as now has been closed.

You are now at the point of going to the bank and physically do the deposit. Ensure to send to PEAK Head Office in Montreal, to the attention of the Accounting Department (trustrecon@peakgroup.com) the copy of the stamped bank deposit slip with a copy of the deposit report from Akila 2.0.